- Human Rights Policy Statement of Enerjisa Enerji
- Energy Management Policy
- Water Policy
- Protection of Personal Data
- Disclosure
- Quality Policy
- Health & Safety Policy
- Information Security Management Policy
- Customer Satisfaction Policy
- Environmental Policy
- Conflict Of Interest Policy
- Human Resources Policy
- Anti-Bribery and Anti-Corruption Policy
- Diversity and Inclusion Policy
- Anti Retaliation Policy
- Compliance Policy
- Third Party Relations Policy
- Enerjisa Responsible Artificial Intelligence Governance Policy
- Zero Tolerance Policy Towards All Forms of Violence, Harassment and Discrimination
- Innovation Policy
- Gift and Hospitality Policiy
Anti-Bribery and Anti-Corruption Policy
1. Purpose
The purpose of the Anti-Bribery and Anti-Corruption Policy (“Policy”) is to state the anti-bribery and anti-corruption principles contained in the Code of Business Ethics of Enerjisa Enerji A.Ş. (“Company”).
2. Scope
The Policy covers:
- All Company employees including the Board of Directors,
- Companies from which we outsource good and services and their employees, people and agencies working on behalf of the Company including consultants, lawyers, external auditors
This Policy is an integral part of:
- Corporate Governance Principles approved by the Board of Directors and disclosed to the public and Code of Business Ethics of the Company,
- Principles which we have undertaken to comply with by joining the United Nations' Global Compact,
- Human resources practices of the Company
3. Definitions
Corruption is the misuse of the authority held due to the position for the purpose of directly or indirectly gaining advantage, irrespective of the institution where the relevant person works and irrespective of the position of the relevant person.
Donation is the provision of a monetary or in-kind benefit to the recipient, either free of charge or subject to any condition, or without being subject to any condition.
Bribery is a person's gaining advantage or providing advantages to others within the framework of an agreement reached with a third person so that such person acts in breach of the requirements of his/her duty by doing or not doing a work, speeding up or slowing down thereof, etc., irrespective of the institution where the relevant person works and irrespective of the position of the relevant person.
Bribery and corruption may occur in various different ways which includes the following, among others:
- Cash payments,
- Political or other donations,
- Commission,
- Social benefits,
- Gift, hosting,
- Other benefits
4. Duties and Responsibilities
Implementation and updating of the Policy are in the responsibility and duties of the Board of Directors. In this context, the followings are required:
- The Corporate Governance Committee is required to advice the Board of Directors for establishing an ethical, reliable, legal and controlled working environment,
- Senior management is required to evaluate risks and establish the necessary control mechanisms in compliance with the principles of Board of Directors,
- The Internal Audit Department Directorate and the Enerjisa Ethics Committee are required to evaluate whether operations are carried out safely and in compliance with legal regulations within the scope of their duties,
- In case policies, rules and regulations are not complied with, report, review and sanction mechanisms must be determined and operated,
- The Company ensures that any employee will not get any harm due to refusing to pay bribes.
Moreover, all of the Company employees are responsible for;
- ensuring compliance with established policies of the Board of Directors.
- effectively managing the risks associated with their business operations.
- working in a manner consistent with the relevant legal regulations and the applications of the Company.
- informing the Enerjisa Internal Audit Department if they encounter with a conduct, activity or application which are in breach of the Policy
5. The Companies from/to which Goods and Services are Bought and Sold and Business Partners
The companies from which goods and services are bought and to whom goods and services are sold and Business Partners must comply with the Policy principles and other relevant regulations. Relations with persons and institutions failing to comply these conditions shall be terminated.
5.1. Selection of Companies and Business Partners
In addition to criteria such as experience, financial performance and technical sufficiency, Senior Management takes into account morality and a positive background in this field during the selection of the companies from which goods and services are bought and to whom goods and services are sold and the Business Partners. The companies and the Business Partners which have a negative information with regard to bribery or corruption are not collaborated even if they meet other requirements. Responsibility for making necessary research and evaluation within this scope primarily belongs to senior management. Internal Audit Department Directorate evaluates in its controls whether such issues are complied with.
5.2. Reaching Agreement with Companies and Business Partners
In contracts and agreements to be made with companies and business partners who have positive information and meet other criteria, the following conditions are included:
- Ensuring full compliance with the principles indicated in the policy and other relevant regulations,
- Employees' internalizing these principles and acting accordingly,
- Ensuring its employees to receive trainings about the Policy in certain periods,
- Reminding its employees regularly about notification obligations and the Ethics Hotline (i.e., a line that is open to use of all employees in order to meet obligation of informing any case that is not complied to Code of Conduct of Enerjisa) and encouraging them to notify in case they encounter such situations.
Provisions stating that relations will be terminated, in case these criteria are not complied with or in case a situation against the Policy occurs, need to be added in the contracts.
6. Our Policies and Procedures
6.1. Bribery and Corruption
The Company is against all kinds of bribery and corruption. Accepting bribes or bribing can never be accepted under any purpose.
Business relationships with 3rd persons wishing to get business from the Company through bribery or corruption have to be terminated.
6.2. Gift and Hospitality
At Enerjisa, gifts and hospitality practices are governed by specific principles in order to prevent conflicts of interest and to ensure compliance with anti-bribery and anti-corruption standards. It is essential that any gifts accepted or offered by employees remain within the boundaries of customary business courtesy and are transparent, proportionate, and unconditional. The offering or acceptance of any benefit that may influence, or appear to influence, decision-making processes is strictly prohibited. Representation and hospitality activities shall be conducted solely for legitimate business purposes, at a reasonable level, and in a manner that is recordable and auditable. All applicable limits, prohibitions, and implementation principles in this regard are regulated in detail under the Gifts and Hospitality Policy, and employees are required to act in accordance with such provisions.
6.3. Facilitation Payments
The persons and institutions within the scope of this Policy must not offer facilitation payments to guarantee or speed up a routine transaction or process (obtaining authorization and license, obtaining a document, etc.) with government agencies.
6.4. Donations
Certain legal restrictions have been imposed on donations and aids pursuant to the Capital Markets Law numbered 6362 and other relevant legislation, which the Company is subject to, as well as the Company’s articles of association. Accordingly, Donation and Aid Policy has been approved by the General Assembly and disclosed on our website.
The Donations made by the Company employees to the charity organizations with the amounts they collect apart from and independent of their works are out of the scope of the Company Donation and Aid Policy. However, it is essential that participation in such donations is entirely voluntary, that no employee feels any pressure to participate, and that the donations are made in compliance with the Company Code of Business Ethics.
6.5. Donations to Political Parties
Any donation, contribution, or assistance—whether in cash or in kind—made to any political party on behalf of the Company, under any name or form, is strictly prohibited. Any donations and aid payments made on behalf of the Company shall be carried out in accordance with the Enerjisa Donation and Aid Policy.
7. Correct Recording
Issues which the Company must comply with in relation to accounting and recording system are regulated with legal regulations. Accordingly;
- All kinds of accounts, invoices and documents belonging to relations with third parties (customers, suppliers, etc.) must be recorded and kept in a complete, accurate and reliable manner.
- Falsification and distortion must not be made on accounting or similar commercial records related to any transaction.
8. Training, Communication and Policy Breaches
Our Policy has been announced to employees of the Company and it can be continuously and easily accessed via the Company’s internal system.
Trainings, which are set on a regular basis, are important instruments for increasing awareness of employees. Within this scope, Human Resources and Corporate Capabilities Directorate, designs training programs together with Internal Audit Department Directorate and the Corporate Legal Department, which are compulsory for all employees.
If opinion or suspicion exists that an employee or a person acting on behalf of the Company is acting in breach of this Policy, the issue must be submitted to the Enerjisa Internal Audit Department. In the event that a notification regarding a violation of this Policy is received, an examination and/or investigation shall be conducted by the Internal Audit Function in order to clarify the matter in line with the content of the notification.
As a result of the investigation carried out, any necessary disciplinary actions shall be applied in accordance with the Disciplinary and Conduct Evaluation Procedure.
In contracts made with the companies from which goods and services are bought and to whom goods and services are sold and with persons and institutions carrying out duties on behalf of the Company, the provisions stating that if conducts, attitudes or activities in breach of Policy are detected, business will be terminated, need to be included and in case of breach of policy business shall be terminated.
9. Final Provisions
This Policy has been approved and entered into force by the Board of Directors of Enerjisa Enerji A.Ş.
This Policy constitutes an integral part of Enerjisa’s sustainability approach and the Enerjisa Code of Ethics and Conduct.
This Policy has been prepared in both Turkish and English and is available in the Enerjisa Quality Document Management System (QDMS) and on the Enerjisa Investor Relations website.
This Policy is reviewed on an annual basis and revised when deemed necessary.